Calendars are an excellent organizational tool for anyone looking to keep track of important dates, appointments, or tasks. There are many options for calendars in stores or online, but there is one major pitfall. You have to follow whatever formatting they create. Whether it's small boxes or daily calendars with an outline of times, you have to follow their pre-set format. In this article, you will learn how to make a calendar in Word.
Microsoft Word that is!

Using a platform with so many functionalities is helpful when creating a calendar. If the store-bought options are not right for you, there are plenty of ways to get around that. You are only limited by your creativity! There are several advantages to learning how to make a calendar in Word, so let's get started.

What Is Microsoft Word?

Sometimes referred to as Word or MS Word, Microsoft Word is a word processing program available for both PC and Mac computers. It has many functions that suit many needs, including resume templates, letterhead templates, and more. It also gives you the ability to open a blank document and start from scratch and make whatever kind of file you need.

Published by Microsoft, it is one of the many applications found in their Microsoft Office Suite. It was initially published in 1983 by Charles Simonyi and Richard Brodie. Since then, it has become a staple for professionals and students alike who wish to create professional-looking documents with several functionalities. Unlike plain text processors, Microsoft Word has tools like spell check, word count, and font formatting.

Since 1983, there have been several revisions to the software, each more user-friendly than the last. One of its more popular features when it was first released was its "what-you-see-is-what-you-get" layout, meaning how the document looks on the page is exactly how it will print. Another is the fact that Microsoft Word has always had outside support. If something goes wrong with the program and you need assistance, help is just a quick call away.

iMac aluminum and iPad

Image via Unsplash

Now, you can find versions of the software available for PC, Mac, and some even like to use mobile-friendly versions of the program on their smartphones. Microsoft has made it easy to use their programs no matter where you are or what device you might be using.

Advantages Of Creating Your Own Calendars

There are several advantages to creating your own calendars, and especially in learning how to make a calendar in Word. Only you can honestly know what needs you have and what calendar features will fit your life best. By combining the needs you have, you can create a calendar that will better suit you and your lifestyle. It would be like having a little personal assistant you can print out!

If you want to know how to make a calendar in Word, first, you will want to think about the "why." Many people rely on the purchased calendars you hang up on the wall. This is done for many reasons. The most obvious is that once you hang the calendar on the wall, it isn't going anywhere.

The Downfall Of Mobile Devices

While mobile devices are great for reminders, people tend to set them down or misplace them. Or worse, if the sound and vibration are disabled, you might miss the reminders altogether. With a paper calendar, they are typically hung in a prominent spot and are always available for viewing. This makes it harder to forget important dates and appointments.

woman holding a calendar

Image via unsplash

There are other issues with mobile devices as well. If your current phone or tablet breaks, you have to get a new one. The reminders and dates may not be carried over, depending on how you stored that information. You could lose a lot of valuable information this way.

These reasons alone make a printed calendar better and more reliable to use. And let's face it; some of us are more old-fashioned than others and prefer to have our notes on paper for us to look through. It is even more comfortable on the eyes to look away from screens now and then!

The other thing that makes calendars difficult to use on mobile devices is when the are shared calendars. Not everyone enjoys getting reminders and notifications on their phones, and the calendar might be shared with someone who doesn't use a smartphone or might be too young to have one. No matter the reasoning, you can't always depend on sharing a digital calendar with someone, but you can always count on a paper calendar working just fine.

Neatness And Legibility

For anyone who might be a perfectionist, learning how to make a calendar in Word could also be helpful because you can type in the pertinent information. You don't have to worry about incorrectly writing something and having to erase or cross out the mistake. This will make your calendar look a lot cleaner. Neatly typed words can also give you more room, depending on how busy the day is.

Having a uniform look to your calendar can help you be more productive, and if you wanted to add a note manually, it would help to make the new note stand out better. However, more often than not, the ability to add notes and appointments neatly improves the overall look of the calendar.

Most of the calendars you buy online or in stores are generic looking because they are mass produced. If you want to create something that is truly your own, then it is best to learn how to make a calendar in Word. There, you can make it your own from the functionalities down to the designs.

Easy Steps For How To Make A Calendar In Word

There is more than one way to learn how to make a calendar in Word. Each of them has its advantages and depend on your creativity level and how much time you have to devote to making a calendar. It will come down to preference, skill level, and personal preference.

Using Templates

Some people prefer to use pre-set templates because they only have a few changes they wish to make to the overall look of the calendar. This can save you time and can also be helpful if your Microsoft Word skills are not that great. Read on to see how to use Microsoft's library of pre-made calendar templates efficiently and what you can do to make them your own.

If you wish to use a template that you can modify, there are specific steps you should follow. First, make sure that you open up Microsoft Word; the icon is blue with a "W" on it. Once you open up the program, it will ask you what kind of document you would like to create. You can either look through the options, or you can type in the word "calendar" in the search bar at the top of the page.

To access the template store in Microsoft Word, you will need to establish an internet connection. Once you are connected to the internet, you can select the calendar option you like the best. You will click on the "create" button, and the template will download to your computer. If it asks you to "Enable Macros," enable it so that making calendars for future months will be easier.

Wait for the template to load and open. From there, you can make smaller modifications to make the calendar look how you want. And what you see is what you get; the way the calendar looks on the screen is how it will print onto the paper.

How To Make A Calendar In Word Manually

For those who want to make a calendar from scratch and have total control over the formatting and look of the calendar, the steps are different. Here you would open Microsoft Word and open up a blank document. Then type the name of the month you wish to create the calendar for, and hit "enter." This will ensure the name of the month is sitting above the rest of the calendar.

Click on the Insert tab at the top of the program. Then, click on the Table option toward the left of the toolbar that pops up. To create the table, drag your mouse cursor seven boxes to the right and five or six boxes down (depending on the month) and then click. This will create a 7x5 or 7x6 grid that will serve as your calendar.

You can change the grid options depending on if you wish to create a weekly calendar instead. To create the days of the week, type each day's name in the first box of each column. To make the boxes for the days larger, start with the third horizontal line and click and drag the line down to make the box the size you want. Repeat for each row of boxes for the rest of the calendar.

Next, you will want to add the numbers for the days of the month. Click on the first day that your month starts, add the corresponding number, and then press the Tab button on your keyboard. This should move you to the next box. Proceed to number the rest of your days for that given month.

To add information to the calendar, click on that particular day's box and press Enter on your keyboard to start a new line, where you can type in the relevant information. To create more months, click below the current month and press Enter a couple of times. Here, you can repeat the calendar process. Make sure you save your calendar's progress throughout the creation phase and once it is completed.

When you make a calendar in Word manually, there are more options at your fingertips. Don't forget that you can also create your calendar using whatever fonts, word sizes, colors, and designs you want.


working desk with a laptop and calendar

Image via Unsplash

Learning how to make a calendar in Word gives you the freedom to use a popular computer program and create a calendar for your preferences. The beautiful thing about making a calendar at home is that you can also have control over how it is printed. Whether you need an everyday black and white calendar or full of color, the choice is up to you.

You can also be in control of the paper you use. As long as your printer can handle a heavier or glossy type of paper, you can genuinely make your calendar look however you want! When you have the flexibility to create a calendar however you want, you can make the calendar serve your own needs, instead of settling for how the mass-produced calendars look.

Learning how to make a calendar in Word is pretty simple once you finish the walkthrough and give yourself time to practice. You will find that you can make beautiful customized calendars.